Privacy Policy

1. About This Policy

This Privacy Policy explains how GFGEvents ("we," "us," "our") collects, uses, stores, and protects your personal information when you use our website or participate in our charity livestream events. This policy applies to all users globally.

2. Information We Collect

2.1 Personal Information You Provide

Information Type	Collection Method	Required/Optional	Purpose
Username	Registration form	Required	Event participation, identification
Email address	Registration form	Optional	Registration confirmation, event updates
Talent submissions	Website form	Required for participation	Event planning, content review

2.2 Information Automatically Collected

When you visit our website, we may automatically collect:

• IP address and location data
• Browser type and version
• Device information
• Pages visited and time spent
• Referral sources

2.3 Social Media Integration Data

Through our social media integrations (Twitter/X, YouTube, Instagram, Facebook, TikTok), we may collect publicly available information when you interact with our content on these platforms.

3. How We Use Your Information

3.1 Primary Uses

We use your personal information for the following purposes:

• Event Management: Processing talent applications, organizing events, coordinating participants
• Communication: Sending event updates and notifications (if email provided)
• Content Management: Reviewing and managing submitted talent applications
• Website Operation: Maintaining and improving our website functionality
• Compliance: Meeting legal obligations and protecting our rights

3.2 Legal Basis for Processing

We process your personal information based on:

• Your consent when you submit information voluntarily
• Legitimate interests in operating our charity events
• Compliance with legal obligations

4. Information Sharing and Disclosure

4.1 When We Share Information

We do not sell, trade, or rent your personal information. We may share information only in these circumstances:

• Service Providers: Third-party services that help us operate (website hosting, social media management tools like Postiz)
• Legal Requirements: When required by law, court order, or to protect our rights
• Business Transfer: In the event of a merger, acquisition, or sale of assets
• Consent: When you explicitly consent to sharing

4.2 Social Media Platforms

When you participate in our livestream events, your participation may be visible on streaming platforms (Twitch, YouTube, TikTok, etc.). Each platform has its own privacy policy governing this data.

5. Data Retention

5.1 Retention Periods

• Talent Submissions: Retained indefinitely for operational purposes unless deletion is requested
• Registration Information: Retained as long as your account is active or as needed for legal purposes
• Website Analytics: Typically retained for 12-24 months
• Event Recordings: Retained indefinitely unless removal is requested

5.2 Data Minimization

We only retain personal information for as long as necessary to fulfill the purposes outlined in this policy or as required by law.

6. Your Privacy Rights

6.1 Australian Privacy Rights

Under Australian privacy law, you have the right to:

• Access: Request access to your personal information
• Correction: Request correction of inaccurate information
• Deletion: Request deletion of your personal information (subject to legal obligations)
• Complaint: Lodge a complaint about our privacy practices

6.2 Content Removal Rights

You have the specific right to request takedown of any content pertaining to you from our events. We will honor such requests promptly.

6.3 Exercising Your Rights

To exercise any of these rights, contact us using the information provided at the end of this policy. We will respond to your request within 30 days.

7. Data Security

7.1 Security Measures

We implement appropriate technical and organizational measures to protect your personal information, including:

• Secure data transmission and storage
• Access controls and authentication
• Regular security assessments
• Staff training on privacy and security

7.2 Data Breach Notification

In the unlikely event of a data breach that poses a risk to your privacy, we will notify affected individuals and relevant authorities as required by law.

8. International Data Transfers

As we operate globally, your information may be transferred to and processed in countries other than Australia. We ensure appropriate safeguards are in place for international transfers, including:

• Adequacy decisions for countries with equivalent privacy protections
• Standard contractual clauses with service providers
• Other appropriate safeguards recognized by law

9. Third-Party Services

9.1 Social Media Platforms

Our events are broadcast on third-party platforms (Twitch, YouTube, TikTok, etc.). These platforms have their own privacy policies and terms of service that govern how they handle your data.

9.2 Social Media Management Tools

We use Postiz and similar applications for social media management. Staff members may register their social media accounts within these applications for operational purposes.

9.3 Website Analytics

We may use analytics services to understand website usage. These services may use cookies and similar technologies to collect information about your browsing behavior.

10. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to:

• Remember your preferences and settings
• Analyze website usage and performance
• Provide social media integration features

You can control cookie settings through your browser preferences.

11. Children's Privacy

While our minimum participation age is 16 or the age of majority in your country of residence, we are committed to protecting children's privacy. If you are under 18, please ensure you have parental or guardian consent before providing any personal information.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify users of material changes by:

• Posting the updated policy on our website
• Updating the effective date
• Sending notification emails (if you provided an email address)

13. Complaints and Disputes

If you have concerns about our privacy practices:

1. Contact us directly using the information below
2. If not satisfied, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC)

14. Contact Information